PLANNING THE PROJECT KNOWLEDGE APPLICATION

PLANNING THE PROJECT KNOWLEDGE APPLICATION

Planning the project as a course on its own equips its students with sufficient knowledge on how to manage various projects in the business industry successfully effectively. Multiple businesses have realized extra costs on their projects, which have been nullified by the application project planning that helps strategize on project budgets. In project planning, project managers take control of all the procedures in the project schedule, ensuring all set steps get strictly followed.

After the identification of the project manager, the planning process begins. The project manager gets to identify whether assistance and equipment to proceed with the project from external sources would be required. If yes, measures on how to acquire them on time get selected. A schedule is then created by the planning team to guide the project team through step by step activities until the successful completion of the project. The project management team constructs a budget to be used by the business for all the requirements for the project, which helps a lot in realizing fewer costs. Funds get to be utilized effectively by the team for maximum results.

After the planning is complete, many businesses’ project managers have proved to be applying the use of a work breakdown structure to fractionate the project’s vast amount of work (Robinson, Ryan & Abbasi, 2018). Breaking down work enables its distribution to the right departments for the project to take lesser time before completion. Afterward, the split up work is then carefully sequenced following a specific order and given an estimated time for completion. Project managers then analyze the broken down work, matching them to the right workers for execution before they are selected. After that, workers with the correct requirements get allocated to the jobs of their capabilities. At this moment, the implementation of the plan begins.

Work on the ground now takes off as the project manager closely monitors all activities taking place. They ensure all resources are utilized effectively at a cost-free level; cost is minimized by adhering to the budget, and that time gets used to the maximum level. Challenges get identified, and the project manager to respond to them with immediate effect. Changes get constructed, and their implementation ensured. Risks unplanned for might pop up during the plan execution. Project managers, with a direct impact, come in and provide their responses on how to overcome the risks or even convert them into strengths and opportunities to better the project.

As the project gets completed, the plan stays active until all the formalities included in it get realized by the entire project team. Workers who were previously hired on contract to complete the disseminated work do not just get paid and walk away. They instead sign off, agreeing with the completion of the project. Loose ends of the project get dealt with before closing (Olivier & Schwella, 2018). A report also gets formulated, which entails lessons learned by the staff as the project proceeded. This report dramatically helps in the future, in case the company requires carrying out an indistinguishable project, whereby much information in planning would emanate from the report. Previous errors and risks also get to be avoided to bring about a more effortless flow of work.

References

Robinson, B., Ryan, M., & Abbasi, A. (2018). Analytical observations of work breakdown structure parameters. In Systems Engineering Test and Evaluation Conference 2018: Unlocking the Future Through Systems Engineering: SETE 2018 (p. 427). Engineers Australia.

Olivier, A. J., & Schwella, E. (2018). Closing the strategy execution gap in the public sector. International Journal of Public Leadership.

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